Help - About the Record Import Service

Help - Index

About the Record Import Service

The Record Import Service (RIS) allows you to upload batches of records created in your local library system to the Australian National Bibliographic Database via the Internet.

The Record Import Service is free to registered Libraries Australia users.

Files can be uploaded in MARC8 or UTF8 encoding. An encoding flag is permanently set for each library. If the encoding in your library changes, you must advise the Libraries Australia Help Desk before sending a file in the new encoding.

How do I upload records?

You can upload records to the ANBD either by using the internet file transfer protocol (FTP) at  ftp://ftp.librariesaustralia.nla.gov.au/import or by uploading from the RIS website via HTTP. Following delivery to the Record Import Service, the data is loaded to the ANBD at regular intervals.

To upload records from the RIS website, click on the Upload File button on the RIS home page.

What reports are made available?

A processing report is sent to your nominated email account after each file load. The report will describe the file that was processed and when loading was completed.

Rejected records and error reports will be placed on the Libraries Australia FTP server for retrieval, correction and resubmission. They can also be downloaded from this website – click on the Load Reports button. Reject files are available in three formats:

Contributors receive notification of these reject files via an email message. Rejected record files will be automatically deleted from the Libraries Australia FTP server after 90 days.

Information on the Record Import Service home page

The Recent Batches table provides information on files that you have recently uploaded to the Australian National Bibliographic Database either via the Libraries Australia Administration website http://librariesaustralia.nla.gov.au/apps/laadmin  using HTTP or via the Libraries Australia server ftp.librariesaustralia.nla.gov.au/import using FTP.

From the Home page click in the Received column to check details of a particular batch.

Click in the Last Run column to check run details. You can view error files in your browser in brief or full display with error and warning messages or as a file of MARC records.

The Reception Profiles table provides information on the reception profiles which have been created for your library, together with their associated run profiles.

Where can I find out more about RIS?

Visit Batch Uploading Services on the Libraries Australia website http://www.nla.gov.au/librariesaustralia/batchload.html or contact the Help Desk.