Help - Saved Records

Help - Index

The Saved Records function enables you to save records beyond the current session.

To save records in the Saved Records File, you can select multiple records you wish to save from the Summary Search Results screen or you can save individual records by selecting save from the Full View or Librarian's View screens. To save multiple records go the the Summary Search Results screen and click the check box to the left of each record. Once you have selected the required records, you will need to click on the blue "Saved Selected Records" button located on the top of the screen.

Please note that Saved Records are kept in this file until cleared by you. From this file, records can be saved to a local file (eg for loading to a local library system), deleted, or you can e-mail the records to yourself and/or a friend. You should regularly delete the records you no longer require from the file.

To view your Saved Records, for this or any of your past sessions, you will need to click on the Saved Records button located at the top of your screen, on the Navigational Toolbar. This page will display all your saved records in brief view.

The three blue buttons located at the top screen enable you to perform a number of functions:

Select All

Selects all the saved records by ticking every box for each saved record.

Deselect All

Allows you to remove all the ticked boxes for all the saved records.

Remove Selected Records

Enables you to permanently delete any of the selected records saved in this file.

To the right of each record is a blue Want This Item? Button. Click on this button to find out the different ways you can acquire this item.


Allows you to print the the brief, full or MARC version of selected record(s), with or without a list of libraries that have a copy of the item.


Allows you to email the selected record(s) to the email address that has been input into the Email address box. You can enter multiple email addresses in the email address field separated by a delimiter which is a semi-colon (;) or a comma (,). It will be emailed in the format you select.

NOTE: If records are to be Emailed you MUST input the email address.


Allows you to save the selected record(s) to a local file on your computer. Records can be downloaded as text (brief view or full view); MARC records (in MARC-8 or UNICODE output;, or RIS (eg Endnote), with or wihtout a list of libraries that have a copy of the item.

If one of the records you have selected for download does not support MARC format, you will not be able to download any of the records in that format. Please either remove that record from the records to be downloaded or select an alternate format.


Exporting Records to EndNote or ProCite

Libraries Australia users can email and download records for import into bibliography management packages such as EndNote or ProCite. Choose the RIS format when exporting records into bibliography management packages.

To Display Saved Records

Sorted results are saved in the sort order as long as the records are all saved at the same time. If sorted records are saved in batches then each batch will be held separately in sorted order with the last batch saved appearing first.  Users who wish to save sorted records in order from multiple pages need to select all the desired records before saving.

You can display the full view of a record by selecting hyperlink on record title on this screen, Summary Results or Target Results screens.

Emailing and downloading Records with Chinese Japanese and Korean characters

Libraries Australia users can e mail and download MARC records from Libraries Australia in MARC-8 as well as Unicode UTF-8 encoding.
Unicode UTF-8 is the encoding used to display Chinese Japanese and Korean characters in Libraries Australia. 

It is recommended that users use Internet Explorer 5.5+ as their browser to display CJK characters in Libraries Australia.  In the IE toolbar, simply click on View – Encoding – Unicode (UTF-8)  In Netscape, click on View – Character coding – Unicode (UTF-8).

Asian Character Display

If Asian characters appear as boxes in downloaded CJK records, to view them you may need to install a unicode font that has the relevant characters (eg: Arial Unicode MS).  To download the unicode font go to and download aruniupd.exe  You can then find it by going to Start | Settings | Control Panel | Fonts in your PC.  This Unicode font is included in Windows 2000 and XP, so if you have either of these operating systems on your PC, there is no need to install Ariel Unicode MS as it should be there already.

Please Note:

When you print, email or download a number of selected records, note that the records are not automatically saved. If you wish to also save the records, make sure you use the "Save" button on the results page.