Help - Record Import Service Error Reports
Help - Index
On the Load Reports page you can view detailed statistics on the results of loading your organisation’s files to the Australian National Bibliographic Database, regardless of whether the files were sent via FTP or via HTTP.
You can view the results of loading over a specified date range by entering dates in the From and To boxes, or to view statistics for a particular file enter its name in the File name box. Then click on List.
Records rejected during loading can be viewed or downloaded to your PC for correction and resubmission. Rejected record files are available in three formats:
- MARC records without error messages (MARC format)
- a full view with error messages for each record (detailed text)
Rejected record files will be automatically deleted from the Libraries Australia FTP server after 90 days.
What the error messages mean
Error Message |
Description |
Tag 850 missing |
Either the record lacks a correctly formatted 984 holdings Tag Or The record was errored off before the presence of the holdings tag was checked |
Tag 040 missing |
No 040 field in record Or In file from OCLC, record has value "OCL" in 040 $a |
Error in PU8_ValidUtf8String(): title contains invalid UTF8. Or Error during FCV conversion FCVE_ILLEGAL_NORMAL_TITLE. |
Record contains invalid characters or control characters (for example line feed carriage return characters) This can also be caused by loading a MARC-8 files as UTF-8 or vice versa). Or possibly a field length limit has been reached in CBS usually by an extraordinarily long note field. |
Fatal error parsing record: org.marc4jv2.MarcException: Directory invalid. |
The MARC record cannot be read usually because of a structural fault in the record. |
N instances of tag XXX ++subfield Y |
Duplicated subfield "Y" in tag XXX, the subfield should be unique |
Serial record with latest entry flag rejectedY |
The 008/34 character position of the record is coded 1 for latest entry convention in which a serial record is catalogued under its latest title with former titles given in notes.e |
N instances of tag XXX. |
The XXX field must be unique. |
Tag 245 subfield a not found. |
The 245 (Title) field must have an "a" subfield |
The following unrecognised OCLC NUCs were read from 049: XXX |
In files from OCLC, the value XXX in 049 tag does not have an entry in our NUC conversion table |
Check for at least one tag from the list: 001,010,035,245 found NO tags. |
The record must contain at least one of the listed tags. |
Error in PPFromNormal(): PPE_FORMAT |
Mismatch in numbering of parallel fields, e.g. "1" instead of "01": 100 1 6 880-1 880 1 6 100-01 |
Tag 880 subfield 6 not found. |
Incorrectly structured 880 tag: 880 1 a 100-01 |
No instances of tag 008 |
The record must contain a 008 Or 008 has only minimal content, e.g. 100514n xx 000 0 und d |